COVID-19 Employee Protocols

Updated September 21, 2020

This page will be updated regularly with the latest COVID-19 protocols for employees. Notifications will be sent out as new information is uploaded. Please review Massachusetts state COVID-19 updates and information at


Prior to Visiting Campus

  • If you are not a current resident at SBS or currently reporting to work in the building, you must receive permission to come to campus:
    • Staff and Administrators must contact Assistant to the Head of School Cole Whitaker to receive approval before coming to campus. 
    • Faculty must contact Assistant Head of School for Community and Program Shawn Durrett to receive approval for any on-campus scheduling.
  • As of Monday, September 14, 2020 all employees must complete the Daily Campus Access Health Screening Form prior to each day you are on campus.
    • Paper forms will be available for those who do not have an SBS email address at Reception and near the time clocks in the Barn and Maintenance corridor. There will also be two drop boxes for the paper forms near the time clocks in the Maintenance corridor and the Barn.  
    • Resident employees must complete the form prior to each day in which they access any part of campus other than their residence or outdoor space.

General Protocols 

  • Wear a face covering anytime you are indoors, other than in your own private office or residence, and anytime that six feet of distance cannot be maintained outdoors
  • Maintain a minimum distance of six feet from one another at all times on campus.
  • Wash hands or use hand sanitizer frequently.
  • Use disinfectant wipes on doorknobs and other surfaces that you touch when you leave a space.
  • If you have any of the COVID-19 symptoms or do not feel well, do not come to the School. If you are a resident with COVID-19 symptoms, please notify Jenny Potee and do not enter public areas of the school buildings.
  • Be aware of the following COVID-19 symptoms and check the CDC website for updates:
    • Fever > 100.0 degrees Fahrenheit or 38 degrees Celsius
    • Cough, usually dry
    • Shortness of Breath
    • Sore Throat
    • Headache
    • Chills
    • Congestion
    • Muscle and joint pain that are unexplained
    • Nausea or vomiting
    • Loss of sense of smell
    • Diarrhea
    • Oxygen saturation of < 93% with a reliable pulse oximeter taken by a health care provider
  • Employees who are living or working on campus are expected to self-quarantine according to the Massachusetts state COVID-19 Travel Order whenever returning from out of state. Residents returning from out of state must notify Jenny Potee.

Facilities Usage

  • Employees who are on campus should only access those spaces necessary to perform their work or access their residence. If you must access a space that is not in regular use, you must contact Cole Whitaker to receive approval.
  • Do not congregate at the Reception desk, mailboxes, or other public areas.
  • Small working groups of up to 4 people may meet inside the building in large spaces such as the meeting room, library, or other large space for limited amounts of time. This should be infrequent and you must notify Cole Whitaker ahead of time to reserve a space. 
  • If you notice that soap, hand sanitizer, disinfectant wipes, or other sanitizing products are out of stock, please notify Mark Pelis of what is missing and where so it can be promptly resupplied.
  • Cleaning of Classrooms/Offices
    • All employees are expected to disinfect their own workspaces at the end of each day (supplies will be provided), including desk, keyboard/mouse, and door knobs/handles.
    • Keep individual office doors closed whenever possible.
    • Open/close windows each morning/evening as weather allows. 
  • Shared Spaces/Supplies
    • Wipe down printers and other shared resources after each use.
    • Wipe down laundry machines following each use.
    • Keep classroom/conference room doors open when being shared by two or more people.
    • Open/close windows each morning/evening as weather allows.
  • Traffic Flow:
    • Traffic in the main loop of the main building is one-way only, in a clockwise direction.
    • Use the closest entry/exit to your workspace or residence.
    • Travel around the outside of the building whenever practical.
    • When inside the building, take the most direct route that adheres to the one-way flow, including use of the courtyard. 
  • Restrooms:
    • Residents should use restrooms in their apartments and essential workers should use restrooms nearest to their workspace.
    • All public restrooms should be used one at a time and open/occupied signs should be used at multi-person bathrooms
    • Always close restroom doors behind you when you leave.
  • Outdoors:
    • Face coverings are not required when outdoors unless proper social distancing cannot be maintained, but should be carried in case they are needed.
    • Residents should not gather in groups of more than 10. Small groups of up to 10 people gathering outdoors with proper social-distancing are allowed.

Mail/Package Pickup

  • Non-resident employees should retrieve mail and contact Reception to retrieve packages during their regularly scheduled time on campus. If non-residents must come to campus to retrieve mail outside of their regular on-campus schedule, they must notify Cole Whitaker and contact Reception to receive packages.
  • Residents may retrieve mail from their mailboxes at any time but are encouraged to do so in the mornings and evenings when they are less likely to encounter other employees.
  • Residents who live outside the main building should use the rear entrance (near the Maintenance garage) to access the Faculty/Staff mailboxes and the side entrance (near the Business offices) to access the Administration mailboxes and follow established traffic patterns while in the building.
  • Residents will be notified by Reception via email when they receive a package too large to fit in their mailbox. Packages will be left in the main entry vestibule for pickup, unless arranged otherwise with Reception. Residents may not enter the package room. 
  • Reception may be contacted at or (413) 774-2711.
  • Receptionists will wear gloves when handling mail and packages and masks at all times.

Working with Outside Contractors and Vendors

  • Prior to inviting any outside contractors and/or vendors to campus, the respective company’s employee health screening process must be shared in writing with, and approved by, Director of Health Services Jenny Potee.
  • If the company does not have a health screening process in place or their process is deemed inadequate by the Director of Health Services, the contractor or vendor will be asked to complete a paper copy of the SBS Daily Campus Access Health Screening Form, available at Reception, immediately upon arriving on campus.

If you have any questions, please contact Assistant to the Head of School Cole Whitaker.